Coordinator

Position Description

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Department

Urology Dept Lbk Genl

Major/Essential Functions

• Reconcile purchases and reimbursements on card logs.
• Schedule meetings, update CME, CVs and maintain leave time for physicians.
• Transcribe letters dictated by physicians and send out clinic notes to referring physicians.
• Enter the call schedule and provide updates to Qgenda for Covenant Payroll.
• Make all travel arrangements for physicians, including registration.
• Prepare Covenant On-Call Trauma invoices with breakdowns.
• Input data into Faculty Success from the ongoing activities of the faculty to update the department website.
• Maintain subscription, membership and license renewals and schedule new photographs for clinic use.
• Coordinate with sales representatives to arrange outdoor dinner presentations/meetings for the department's physicians. Journal Club.
• Organize numerous shadowing appointments with department physicians for medical and undergraduate students.
• Process credentialing and reappointments for Covenant, Covenant High Plains Surgery Center, UMC, and the military for current reappointments and for new department faculty members and Staff (Nurse Practitioner).

Occasional Duties

Back up to answering department phones.

Required Qualifications

High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for required experience on a year for year basis.

Preferred Qualifications

• Experience tracking CMEs for physicians.
• Experience coordinating travel arrangements.
• Experience in submitting reimbursements and reconciling purchases.
• Experience working as a coordinator in a medical office or clinic.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.