Program Assistant

• Provide programmatic and administrative support across division-wide activities, serving as a flexible resource to support multiple teams and business functions.
• Manage timekeeping processes, including collection, review, reconciliation, and guidance on federal time and attendance systems and policies.
• Coordinate domestic and international travel, including preparation, submission, tracking, and reconciliation of travel authorizations and vouchers in accordance with federal regulations.
• Execute in-processing and out-processing activities for staff using CDC administrative systems and workflows.
• Serve as a point of contact for operational services, including supply management, equipment coordination, mail distribution, and facility requests.
• Submit and manage requests across federal administrative systems (e.g., travel, timekeeping, training, conference approvals, visitor access, and onboarding systems).
• Provide logistical and technical support for meetings, including scheduling, room coordination, virtual platform setup, material preparation, and note-taking.
• Develop, format, and edit program documents, reports, presentations, and correspondence using Microsoft Office tools.
• Collect, compile, and organize program data and information to support reporting, tracking, and decision-making.
• Maintain and manage leadership calendars, including scheduling meetings, resolving conflicts, tracking RSVPs, and coordinating across stakeholders.
• Maintain records and ensure compliance with federal records management policies and retention requirements.
• Coordinate and track program activities, events, and communications in internal planning systems and forecasting tools.
• Communicate professionally with internal and external stakeholders, demonstrating discretion, diplomacy, and confidentiality.
• Provide surge support and backup coverage for other program assistants as needed.

• Bachelor's degree in public health, business administration, management, or a related field (preferred).
• Minimum of 2–4 years of relevant experience supporting programmatic or administrative functions in a federal or large organizational environment.
• Prior experience supporting federal agencies; CDC experience strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms such as Microsoft Teams and SharePoint.
• Demonstrated experience with federal administrative systems (e.g., timekeeping, travel, onboarding, or conference management systems) strongly preferred.
• Strong written and oral communication skills with the ability to prepare professional documents and correspondence.
• Ability to conduct internet-based research and gather information to support program needs.

• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Ability to work independently while collaborating effectively in team environments.
• Strong attention to detail and accuracy in data, documentation, and reporting.
• Ability to handle sensitive information with discretion, including Personally Identifiable Information (PII).
• Professional communication skills with the ability to interact with leadership and external partners.
• Ability to resolve scheduling conflicts and prioritize competing demands effectively.
• Problem-solving mindset with the ability to proactively identify and resolve administrative and operational challenges.

• Position supports a federal public health program within CDC NCIPC/DVP.
• Work is primarily performed onsite with potential telework options based on contract requirements.
• Standard business hours: Monday–Friday, 8:00 AM–4:30 PM.
• Must be eligible to obtain and maintain a Public Trust (Tier 2) clearance.

PI285579828