Human Resources Assistant

Location: ASC - 1121 N. State College Blvd Fullerton, CA

Department: Human Resources/Payroll

Category: Clerical & Data Entry / Human Resources / Office and Administrative Support

Job Type: Full-time

Job Number: 03723

Description

The Human Resources (HR) Assistant at CSUF Auxiliary Services provides reception and administrative support to the Human Resources/Payroll Department. Reporting to the Human Resources Supervisor, this position supports accurate recordkeeping and documentation for employees and assists with maintaining the confidentiality and integrity of personnel records and HR-related information.

Essential Duties

• Receive incoming mail and documents and distribute to appropriate HR Personnel.
• Photocopy and/or scan material as needed
• Review and collect I-9 documents for all hires
• Process E-Verify for all hires and collect reverification documents.
• Follow established policies and confidentiality requirements to safeguard sensitive information
• Follow established policies and confidentiality requirements to safeguard sensitive information
• Screen incoming telephone calls and route calls appropriately
• Photocopy, print, and scan material and information as required
• Maintain strict adherence to department procedures and processes
• Review weekly Titan Training Hub report and send Past Due Training (PDT) notifications to employees and supervisors to ensure compliance with required training.
• Prepare and submit check requests for department.
• Run and maintain employee driving reports to verify active licenses and insurance coverage for employees, ensuring compliance with organizational policies.
• Accurately enter and update employee information in the HR/Payroll (HRIS) system, including but not limited to hires, terminations, wage changes, benefits, I-9 documentation, volunteers, account changes, and extensions.
• Update and maintain clear and detailed procedures and guidelines for essential functions.
• Assist employees with general inquiries regarding HR policies, procedures, and resources. Ensuring customer service is conducted in a courteous and professional manner to all employees and visitors.
• Distribute payroll checks.
• Perform additional responsibilities as required to support the HR department and organizational objectives.

Qualifications

• Minimum one (1) year of progressively responsible human resources or general clerical experience. Human resources experience is preferred. A bachelor’s degree in Human Resources or a related discipline may be accepted in lieu of the one (1) year experience requirement.
• Demonstrated good judgment and problem-solving skills.
• Customer-service orientation with a high level of professionalism and discretion.
• Experience working in higher education is preferred.
• Ability to multitask and work effectively in a fast-paced office environment.
• Strong organizational skills, attention to detail, and ability to manage time effectively.
• Strong oral and written communication skills.

EDUCATION:

• Minimum High School Diploma or equivalent. Minimum Bachelor’s degree, preferred.

PHYSICAL DEMANDS:

This position works primarily in a professional office environment and requires frequent use of standard office equipment, including computers, telephones, photocopiers, and filing cabinets. The role involves prolonged periods of sitting while performing computer-based tasks, reviewing documents, and attending meetings, with occasional standing and walking for filing, front desk support, and related office duties. Frequent use of hands is required to operate a keyboard, mouse, and other office equipment, and to handle and organize documents. The employee may occasionally need to lift and carry office supplies or documents weighing up to 20 pounds.

BENEFITS:

Health, dental, vision, life, health care flex plan, LTD, vacation, sick leave, holiday, credit union, tuition reimbursement and retirement plan with company match. All benefits will be administered according to policies and/or procedures.

APPLICATION PROCEDURE:

CSU Fullerton, Auxiliary Services Corporation (ASC) is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.

Benefits:

ASC offers comprehensive benefits based on employment classification. To learn more about ASC's benefits please view the information

Salary Range: 23.00-25.00



Equal employment opportunity, including veterans and individuals with disabilities.

PI285550274