Posted June 30, 2026
Associate Board Clerk
Ava Community Energy
Oakland, California, United States 94612
Full Time
Reference: 285528233
Associate Board Clerk
Equal employment opportunity, including veterans and individuals with disabilities.
Associate Board Clerk
About Ava Community Energy
Ava Community Energy (Ava) is a Joint Powers Authority comprising Alameda County and its incorporated areas, and the cities of Lathrop, Stockton, and Tracy. Ava's charter is to provide its customers with low carbon, cost-effective electricity that integrates innovative energy products and maximizes local benefits through the development of local solutions, ranging from increasing access to rooftop solar to supporting the adoption of electric vehicles.
Culture and Commitment to Diversity
Ava believes in a vibrant culture that supports and nurtures a workplace that offers every individual the opportunity to attain professional goals and contribute to accomplishing our mission. We foster a culture of open communication, responsibility, curiosity, accountability, and teamwork. We want creative problem solvers that are excited to work in an entrepreneurial environment and grow our organization.
As an equal opportunity employer, we are committed to diversity, equity, and inclusion. We are committed to a diverse and inclusive workforce that is reflective of our service area's rich culture and communities. We welcome a diversity of experiences, perspectives, and skills.
We strongly encourage people of all characteristics to apply and prohibit unlawful discrimination and harassment of any type based on age, religion, color, gender identity or expression, race, ancestry, or national origin, religion or creed, marital status, military or veteran status, sexual orientation, genetic information or characteristics, and those with a disability as protected by federal, state and local laws.
Position Summary
Ava is seeking to hire a part-time Associate Board Clerk reporting to the Sr Legal Director & Deputy General Counsel. This role will join the Legal Team and support board clerking operations. The role includes coordinating board activities with the Clerk of the Board. This position is integral to ensuring the seamless operation of board activities. The ideal candidate is diligent, team-oriented, eager to learn, and demonstrates strong soft skills and organizational skills. Preferred candidates will have experience in public-sector clerking. This is an opportunity to join a dynamic team, work on impactful projects, and directly contribute to the success of our agency.
Position Details
Essential Duties and Responsibilities:
Ava Community Energy (Ava) is a Joint Powers Authority comprising Alameda County and its incorporated areas, and the cities of Lathrop, Stockton, and Tracy. Ava's charter is to provide its customers with low carbon, cost-effective electricity that integrates innovative energy products and maximizes local benefits through the development of local solutions, ranging from increasing access to rooftop solar to supporting the adoption of electric vehicles.
Culture and Commitment to Diversity
Ava believes in a vibrant culture that supports and nurtures a workplace that offers every individual the opportunity to attain professional goals and contribute to accomplishing our mission. We foster a culture of open communication, responsibility, curiosity, accountability, and teamwork. We want creative problem solvers that are excited to work in an entrepreneurial environment and grow our organization.
As an equal opportunity employer, we are committed to diversity, equity, and inclusion. We are committed to a diverse and inclusive workforce that is reflective of our service area's rich culture and communities. We welcome a diversity of experiences, perspectives, and skills.
We strongly encourage people of all characteristics to apply and prohibit unlawful discrimination and harassment of any type based on age, religion, color, gender identity or expression, race, ancestry, or national origin, religion or creed, marital status, military or veteran status, sexual orientation, genetic information or characteristics, and those with a disability as protected by federal, state and local laws.
Position Summary
Ava is seeking to hire a part-time Associate Board Clerk reporting to the Sr Legal Director & Deputy General Counsel. This role will join the Legal Team and support board clerking operations. The role includes coordinating board activities with the Clerk of the Board. This position is integral to ensuring the seamless operation of board activities. The ideal candidate is diligent, team-oriented, eager to learn, and demonstrates strong soft skills and organizational skills. Preferred candidates will have experience in public-sector clerking. This is an opportunity to join a dynamic team, work on impactful projects, and directly contribute to the success of our agency.
Position Details
Essential Duties and Responsibilities:
- Assist the Clerk of the Board with meeting preparations, documentation, and follow-up actions
- Serve as backfill for the Clerk of the Board during absences
- Independently clerk committee meetings as assigned by the Clerk of the Board
- Prepare correspondence, documents, and agendas for board related meetings in accordance with the Brown Act
- Provide administrative support to the Clerk of the Board, including maintenance of monthly and yearly schedules and checklists as well as other process documents
- Assist in maintaining the databases for the Board/Committee Membership, Actions, and compliance documents
- Attend and clerk select Board, Committee and special meetings and take notes; edit drafts for composition and grammatical structure. Clerking meetings will involve managing virtual Zoom meetings and occasional travel to offsite meeting locations
- Handle confidential information which has not yet been made public
- Assist with Board and staff form 700 Filing
- Research Public Records request in compliance with the California Public Records Act
- Coordinate Board member attendance at meetings and subcommittee meetings
- Other duties as assigned
Minimum Qualifications:
- A bachelor's degree with at least 1-2 years of work experience; relevant associate's degree with at least 2-3 years of work experience; or high school degree or equivalent with at least 3-4 years of work experience
- Relevant fields: Legal, Business Administration, or a related discipline
- Relevant experience: Experience in public-sector clerking or similar
- Working knowledge of basic software programs, including Microsoft Office applications, SharePoint, and Confluence
- Experience with Excel or Google Sheets for data management and analysis
- Ability to learn quickly, work independently, and think critically
- Strong organizational and communication skills
- Demonstrated patience, tact, and courtesy in interactions with internal staff and external parties
Stipend
This is a nonexempt position with a starting rate of $40.68 an hour for roughly 20 hours per week.
Location and Working Conditions
This position is based at Ava headquarters in Oakland, near BART. Ava's team has a hybrid approach inclusive of in-office and remote work. This role is typically in-office from Tuesdays, Thursdays, and the first Wednesday of the month. We are not providing sponsorships currently.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ava is dedicated to reasonably accommodate an applicant for known physical or mental disabilities so that the applicant may participate in the application process. We will engage in a timely, good-faith interactive process with any employee with a known physical or mental disability to identify potential reasonable accommodations, if any, to enable the employee to perform the essential functions of their position.
This is a nonexempt position with a starting rate of $40.68 an hour for roughly 20 hours per week.
Location and Working Conditions
This position is based at Ava headquarters in Oakland, near BART. Ava's team has a hybrid approach inclusive of in-office and remote work. This role is typically in-office from Tuesdays, Thursdays, and the first Wednesday of the month. We are not providing sponsorships currently.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ava is dedicated to reasonably accommodate an applicant for known physical or mental disabilities so that the applicant may participate in the application process. We will engage in a timely, good-faith interactive process with any employee with a known physical or mental disability to identify potential reasonable accommodations, if any, to enable the employee to perform the essential functions of their position.
- General office environment is primarily sedentary work which requires the following physical activities: standing, sitting, walking, reaching, lifting, finger dexterity, grasping, repetitive motions, talking, hearing, and visual acuity.
- The employee must occasionally lift and/or move up to 15 pounds.
- The noise level is usually moderate.
Licenses/Certificates
Possession and continued maintenance of a valid class “C” California driver license and a safe driving record, or the ability to provide alternate transportation.
Working at Ava
Ava is committed to complying with applicable laws, including the Americans with Disability Act and Fair Employment and Housing Act, ensuring equal employment opportunities to qualified individuals with a disability. Ava prohibits unlawful discrimination based on age, sex or gender (including pregnancy, childbirth, breastfeeding or related medical conditions), genetic information or characteristics, gender identity, gender expression, race, color, ancestry, national origin, religion, creed, marital status, military or veteran status, sexual orientation, physical or mental disability, medical condition, or on any other basis prohibited by federal, state, or local laws. Ava strives to maintain a COVID-free workplace Being fully vaccinated against COVID is a condition of employment (exemptions will be evaluated by legal counsel).
The information contained herein has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The information also does not constitute either an expressed or implied contract, and these provisions are subject to change.
Possession and continued maintenance of a valid class “C” California driver license and a safe driving record, or the ability to provide alternate transportation.
Working at Ava
Ava is committed to complying with applicable laws, including the Americans with Disability Act and Fair Employment and Housing Act, ensuring equal employment opportunities to qualified individuals with a disability. Ava prohibits unlawful discrimination based on age, sex or gender (including pregnancy, childbirth, breastfeeding or related medical conditions), genetic information or characteristics, gender identity, gender expression, race, color, ancestry, national origin, religion, creed, marital status, military or veteran status, sexual orientation, physical or mental disability, medical condition, or on any other basis prohibited by federal, state, or local laws. Ava strives to maintain a COVID-free workplace Being fully vaccinated against COVID is a condition of employment (exemptions will be evaluated by legal counsel).
The information contained herein has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The information also does not constitute either an expressed or implied contract, and these provisions are subject to change.
Equal employment opportunity, including veterans and individuals with disabilities.
PI285528233
