Legal Secretary

We are looking for a Legal Secretary to support attorneys with document preparation, file organization, and day-to-day administrative coordination. This is a Contract position within the legal industry, suited for someone who can balance multiple priorities while maintaining accuracy and professionalism. The role will contribute to smooth legal operations by managing records, correspondence, calendars, and workflow tasks in a fast-paced environment.

Responsibilities:
• Oversee the organization and upkeep of physical and digital client records to ensure they remain accurate, accessible, and aligned with retention standards.
• Prepare, revise, and polish legal correspondence, memoranda, and other case-related documents with close attention to formatting and accuracy.
• Coordinate attorney calendars, schedule appointments, and help manage inbox activity to support timely communication and follow-up.
• File, retrieve, and store documents within document management platforms, including systems such as iManage, to maintain efficient access to matter-related information.
• Assist with court and electronic filings, making sure submissions are completed accurately and within required deadlines.
• Support paperless administrative processes by tracking document flow, facilitating file closure, and helping maintain records compliance.
• Handle dictation and transcription tasks as needed, turning attorney notes into clear, thorough documentation.

Qualifications:

• High school diploma or equivalent is required; additional college education is preferred.
• At least 3 years of experience in a legal secretarial or similar administrative support role, ideally within a law firm setting.
• Proficiency with Microsoft Office, legal word processing tools, calendaring software, and document management systems; experience with iManage is preferred.
• Demonstrated ability to manage court filings, e-filing procedures, and related legal administrative tasks.
• Strong typing, proofreading, grammar, and written communication skills with a consistent focus on accuracy.
• Excellent organizational skills with the ability to prioritize multiple assignments and meet deadlines under pressure.
• Capable of working independently to resolve routine issues while also collaborating effectively with attorneys and team members.

Compensation

$33.25-$38.50 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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