Project Assistant

We are looking for a detail-oriented Project Assistant to support project coordination and executive scheduling in California. This contract opportunity is ideal for someone with experience in the construction or a similar industry who can keep priorities organized, communication moving, and documentation accurate. The role is fully onsite and offers a permanent Monday through Friday schedule while partnering with internal teams and external stakeholders to help projects stay on track.

Responsibilities:
• Coordinate the Director’s calendar by organizing appointments, meetings, and schedule changes to support daily priorities and project deadlines.
• Arrange business travel plans, build itineraries, and confirm logistics to ensure efficient and well-planned trips.
• Prepare clear emails, letters, and follow-up messages for customers, architects, contractors, distributors, and team members across the organization.
• Monitor outstanding tasks, document next steps, and follow through with the appropriate parties to help keep open items moving to completion.
• Maintain project files, technical records, and digital documentation in an organized manner for easy access and accuracy.
• Support the preparation and distribution of samples, submittals, specifications, and product-related information requested by internal or external partners.
• Create meeting summaries, status updates, reports, and technical overviews that clearly capture key discussions and action items.
• Assist with drafting, updating, and organizing procedures, workflows, standard operating procedures, product specifications, technical data sheets, and installation-related documents.
• Contribute to special assignments, process improvement efforts, research tasks, and cross-functional initiatives that strengthen departmental consistency and efficiency.

Qualifications:

Compensation

$30.00-$35.00 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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