Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.

Responsibilities:
• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.
• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.
• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.
• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.
• Distribute shipment tracking information and required documentation to customers in a timely manner.
• Coordinate customer visits, meetings, and internal team communications to support smooth operations.
• Provide backup administrative support during peak workloads and assist with special projects as needed.
• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.
• Assist with trade show coordination, marketing activities, and other departmental initiatives.
• Manage office supplies and provide general administrative assistance to the team.

Qualifications:

Compensation

$26.60-$30.80 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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