Executive Assistant

Executive Administrative Assistant

A respected public-sector organization that focused on education, literacy, and community services, is seeking a polished, proactive, and highly organized Executive Administrative Assistant. This is a high-visibility role supporting two senior executives and serving as a trusted partner within the CEO's Office.

The ideal candidate is an experienced executive assistant who thrives in a fast-paced environment, anticipates needs before they arise, expertly manages competing priorities, and exercises the highest level of professionalism, discretion, and confidentiality.

Key Responsibilities:

* Provide executive-level administrative support to the COO and Executive Director.

* Manage complex calendars, scheduling, meeting coordination, and shifting priorities.

* Serve as a gatekeeper by prioritizing requests, communications, and executive time.

* Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up.

* Prepare correspondence, presentations, reports, and other executive-level documents.

* Track action items, deadlines, and key initiatives to ensure timely completion.

* Coordinate travel arrangements, expense reporting, and meeting logistics as needed.

* Liaise with internal departments, City officials, community partners, educational stakeholders, and external vendors.

* Assist with board, leadership, and committee meeting preparation, including minutes and supporting documentation.

* Maintain confidential information with sound judgment and professionalism.

* Identify opportunities to improve administrative processes and increase executive efficiency.

* Provide project coordination and administrative support for strategic initiatives and special projects.

Qualifications:

Compensation

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