Billing Analyst
We are looking for a detail-oriented Billing Analyst to support project financial operations a boutique construction firm in Agoura Hills, California. This position will oversee contract setup, cost tracking, invoicing, and payment coordination to help maintain accurate financial records throughout the project lifecycle. The role works closely with project teams, vendors, and clients to keep billing, reporting, and cash flow activities organized, timely, and compliant with contract requirements.
Responsibilities:
• Examine contract documents, billing terms, retention provisions, and related requirements to establish projects accurately at the outset.
• Configure project records in QuickBooks Online and Procore with the appropriate cost structure, markup logic, and billing framework for reliable reporting.
• Record and maintain current project cost activity by reviewing invoices, subcontractor charges, employee reimbursements, and card transactions for proper coding and approval.
• Investigate cost discrepancies, unsupported expenses, and coding errors, then collaborate with internal teams and vendors to resolve issues promptly.
• Process project payables and coordinate payment timing based on contractual obligations, approval workflows, and operational priorities.
• Prepare monthly client invoices for cost-plus projects, ensuring supporting documentation, approved changes, reimbursable items, and retention amounts are complete and accurate.
• Monitor budgets, labor usage, and overall project spending to highlight emerging overruns and assist project managers with financial adjustments and change order support.
• Track change orders through each stage, confirm documentation is complete, and ensure approved amounts are reflected in billing and project financial records.
• Assist with month-end close by reconciling costs, receivables, billings, and retention balances while preparing project-level reporting and journal entry support.
Qualifications:
Compensation
$65,000.00-$90,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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