Administrative Assistant

We are looking for an Administrative Assistant to support recruiting and human resources operations at our San Antonio, Texas location. This Long-term Contract position is ideal for someone who can balance hiring coordination, employee support, record administration, and payroll-related tasks in a fast-paced plant environment. The role works closely with employees, managers, staffing partners, and community resources to help maintain compliant processes, accurate documentation, and a positive workplace experience.

Responsibilities:
• Manage hourly recruitment activities from job advertising and candidate outreach through screening, assessments, reference verification, and onboarding coordination.
• Deliver orientation sessions and explain workplace expectations, policies, and site rules to employees and contractors.
• Maintain secure and organized HR records, including personnel documents, medical files, I-9 documentation, and other materials governed by retention requirements.
• Track and update attendance, disciplinary actions, training records, vacation balances, grievances, and other workforce data while keeping shared databases current.
• Prepare and process HR forms, respond to employee inquiries, and provide authorized information in a timely and confidential manner.
• Support payroll administration by monitoring job classifications, shift assignments, department coding, and pay-related data using Oracle and plant workforce systems.
• Assist employees with benefits questions, open enrollment activities, disability-related processes, and return-to-work coordination.
• Administer unemployment claims, gather needed documentation, and participate in hearings or follow-up activities when required.
• Act as a point of contact for employee concerns, helping connect staff with managers, HR leadership, or community resources to support engagement and issue resolution.
• Coordinate employee events and administrative logistics, including recognition programs, service awards, safety meetings, presentation materials, bulletin boards, and meeting arrangements.

Qualifications:

Compensation

$20.00-$21.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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