Administrate / Office Support Coordinator
Job Title: Administrative / Office Support Coordinator
Position Summary
We are seeking a reliable, detail-oriented Administrative Support Coordinator to handle the day-to-day miscellaneous needs of a fast-paced construction company. This role is essential in keeping operations running smoothly by managing general office support tasks, coordinating small logistics, and responding to ad hoc requests from team members.
This position is not primarily responsible for accounting, HR, or payroll functions; however, it may provide backup or supplemental support to these departments as needed.
Key Responsibilities
General Office Administration
- Answer and route incoming phone calls in a professional manner
- Monitor general email inboxes and respond or direct inquiries appropriately
- Maintain a clean, organized, and functional office environment
- Handle filing (digital and physical), scanning, and document organization
Errands & Operational Support
- Run company errands as needed (bank deposits, supply pickups, deliveries, etc.)
- Assist project teams with small logistical needs
- Coordinate office-related vendor visits (copiers, internet, maintenance, etc.)
- Support field staff with miscellaneous requests when they are in the office
Supply & Inventory Management
- Track and maintain office supply inventory
- Order and restock supplies (office, breakroom, and basic job-related items)
- Ensure printers, copiers, and basic equipment are stocked and functional
Miscellaneous & Ad Hoc Requests
- Act as a go-to person for “whatever comes up” throughout the day
- Assist leadership and staff with quick-turn tasks and last-minute needs
- Help coordinate small internal events, lunches, or meetings
- Perform light data entry or tracking when needed
- Support onboarding logistics (setting up workstations, ordering gear, etc.)
Cross-Functional Support (As Needed)
- Provide administrative support to HR, Payroll, Accounts Payable, and Accounts Receivable teams when requested
- Assist with document collection, filing, and tracking for compliance or audits
- Help with data entry, follow-ups, or organization of records during busy periods
- Maintain confidentiality when handling sensitive information
Qualifications:
Compensation
$50,000.00-$55,000.00 YearlyAbout Us
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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