Facilities Assistant

We are looking for a Facilities Assistant to provide on-site operational and administrative support for a Contract assignment in New York, New York. This role will help keep day-to-day facilities activities running smoothly by coordinating vendors, managing documentation, and supporting workplace services. The ideal candidate brings prior facilities experience, strong organizational skills, and confidence handling high-volume administrative tasks in a fast-paced office environment.

Responsibilities:
• Provide broad administrative support for facilities operations, ensuring requests, records, and daily tasks are handled accurately and efficiently.
• Process invoices and assist with payment-related activities while maintaining organized documentation and timely follow-up.
• Serve as a point of contact for external agencies and internal partners to support smooth communication across facilities matters.
• Assist with mail services and work closely with the mailroom team to help maintain dependable distribution and delivery processes.
• Coordinate visits from service providers and other vendors, including scheduling, access support, and on-site logistics.
• Work with building management to confirm certificates of insurance are received and properly tracked for vendor compliance.
• Create purchase orders and support related procurement activities for facilities needs.
• Use ticketing and facilities systems to monitor requests, update status information, and help resolve workplace issues promptly.

Qualifications:

Compensation

$21.38-$26.00 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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