Legal Administrative Assistant/Office Manager

Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters.

Location: Rochester, NY

Schedule: In Office M-F

Salary: $50,000 - $75,000 (depending on experience) + amazing benefits

Responsibilities:

• Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.
• Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.
• Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.
• Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.
• Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.
• Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.
• Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.
• Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.
• Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.
• Conduct basic legal and factual research and gather information needed to support attorneys in active matters.
• Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.
• Schedule payments of invoices, firm expenses, and other accounts payable obligations.
• Record attorney time entries and maintain accurate billing records.
• Prepare client invoices and assist with billing and accounts receivable functions.
• Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.
• Track, record, deposit, and reconcile client and firm payments, including checks.
• Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.

Qualifications:

Compensation

$50,000.00-$75,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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