Operations Supervisor

Position Overview

A well-established non-profit organization is seeking an experienced and highly organized Operations Supervisor Support professional to provide temporary coverage for a key vacancy within the Operations Department. This role is responsible for overseeing daily facilities and administrative operations across multiple agency locations, ensuring safe, efficient, and compliant work environments while supporting organizational objectives.

The ideal candidate will have experience managing facilities operations, vendor relationships, maintenance projects, workplace safety initiatives, and administrative services in a fast-paced environment. This position also provides direct supervision to facilities staff and serves as a key liaison between internal departments, leadership, vendors, and service providers.

Key Responsibilities

Facilities & Operations Management

• Oversee day-to-day facilities operations and administrative support functions across agency locations.
• Coordinate facility maintenance, repairs, preventative maintenance programs, and building improvement projects.
• Ensure compliance with workplace health, safety, security, and regulatory requirements.
• Monitor agency assets, equipment inventories, and property records.
• Coordinate office moves, workspace configurations, meeting room setups, and storage management.
• Oversee mail services, copy services, supply management, and equipment distribution processes.
• Coordinate vehicle maintenance schedules and related operational requirements.

Staff Supervision & Leadership

• Provide daily supervision, guidance, and support to Operations and Facilities staff.
• Assign, monitor, and evaluate work activities to ensure operational effectiveness and timely completion of tasks.
• Foster a collaborative, service-oriented work environment focused on customer service and operational excellence.
• Assist with training, coaching, and performance management initiatives.

Vendor & Contract Management

• Source, evaluate, and coordinate vendors, contractors, and service providers.
• Negotiate service agreements and contracts while adhering to organizational policies and government funding requirements.
• Monitor vendor performance, service quality, and contract compliance.
• Review and approve operational expenditures within established guidelines.

Process Improvement & Administrative Support

• Evaluate existing operational procedures and recommend improvements to increase efficiency and service quality.
• Identify opportunities for cost savings, workflow enhancements, and operational best practices.
• Develop and maintain operational records, reports, and documentation.
• Support special projects and agency initiatives as assigned.
• Collaborate with department leaders and senior management to address operational needs and organizational priorities.

Qualifications:

Compensation

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