Office Support Assistant

We are looking for individuals that have experience with front desk operations, file maintenance and administrative support to assist a reputable legal group in downtown Baltimore. This is a contract role slated to last until the end of the year. Qualified candidates with immediate availability will be considered heavily!

Front Desk Operations:

• Answer and direct incoming calls to appropriate practice groups.
• Assist callers with mid-level inquiries (e.g., settlement payments, claim submissions, collection agreements).
• Accept and process subpoenas and summonses on behalf of the department.
• Maintain tracking logs and compile monthly reports for executive leadership.
• Review, process, and distribute incoming mail.
• Track important communications and shipments.

File Maintenance:

• Organize and maintain physical and electronic case files.
• Coordinate file archiving with the Archive Management team.
• Conduct periodic purging and shredding of outdated documents as needed.

Administrative Support:

• Provide backup support to administrative staff.
• Order and monitor office supply inventory.
• Coordinate facility repair requests.
• Schedule meetings for senior leadership.
• Draft internal communications and memoranda.

Qualifications:

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.