Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership for a Non-Profit organization in White Bear Lake, Minnesota. This is a Contract position suited for someone who works confidently with minimal supervision, stays organized in a fast-moving environment, and communicates effectively across internal and external contacts. The ideal candidate brings strong administrative judgment, comfort with technology, and the ability to manage executive priorities while keeping meetings, records, and follow-up tasks on track.

Responsibilities:
• Review the executive calendar at the beginning of each week, anticipate meeting needs, and prepare materials and workspace arrangements for both in-person and virtual sessions.
• Coordinate board-related committee activities by maintaining agendas, organizing records, and ensuring documentation is updated and distributed on schedule.
• Record, track, and maintain meeting minutes and supporting files so leadership and committee members have accurate, accessible information.
• Assist in preparing executive-level reports and dashboard updates by gathering details, organizing content, and assembling presentation or meeting packets.
• Distribute materials to stakeholders in advance of meetings, including agenda packets that must be shared within established timelines.
• Monitor incoming mail each day, sort correspondence, and elevate time-sensitive or important items for leadership review.
• Follow up with external vendors to confirm outstanding items, maintain communication, and support timely completion of requests.
• Enter and maintain data within spreadsheets, dashboards, and administrative systems using Microsoft Office tools and emerging AI-enabled resources where appropriate.

Qualifications:

Compensation

$23.75-$27.50 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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