Proposal Coordinator

We are looking for a Proposal Coordinator to support the planning, development, and delivery of high-quality proposal submissions for a contract opportunity in Minnesota. This role is ideal for someone who can keep multiple deadlines moving, bring structure to complex response efforts, and help produce accurate, client-ready materials. The position works across internal contributors to keep proposal activities organized, aligned with requirements, and completed with a strong focus on quality.

Responsibilities:
• Lead the proposal process from kickoff through final submission, establishing timelines, milestones, and clear ownership for each deliverable.
• Coordinate contributions from cross-functional teams, gather required content, and follow up on outstanding items to keep response efforts on schedule.
• Review solicitation documents and submission instructions to confirm all proposal components meet client expectations and compliance standards.
• Maintain version control, organize working files, and apply consistent formatting across written responses, presentations, and supporting materials.
• Identify missing information, inconsistencies, or risk areas within proposal drafts and work with stakeholders to resolve them before submission.
• Prepare high-quality response documents using tools such as Microsoft Word, Excel, PowerPoint, and Canva to create clear and well-organized proposal packages.
• Support the development and refinement of proposal content by editing text, improving readability, and helping tailor messaging to the client opportunity.
• Track deadlines, approval checkpoints, and final production steps to ensure complete, accurate, and timely submission of proposals.
• Partner with technical contributors, including civil engineering teams when needed, to translate specialized input into well-structured client-facing materials.

Qualifications:

Compensation

$45.91-$53.16 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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