Clerkship Coordinator

Position Description

The Clerkship Coordinator is responsible for coordinating the daily operations of the Clinical Department Clerkship. The Clerkship Coordinator ensures proper organization and monitoring of medical student activities, as well as ensuring compliance with LCME regulation. This job has no supervisory responsibilities.

Department

Pediatrics Ama Genl

Major/Essential Functions

• Manage multiple competing priorities, deadlines, and complex scheduling requirements for the program.
• Coordinate and track numerous student, faculty, and program requirements.
• Coordinate educational programs, clinical rotations, meetings, events, or academic activities.
• Maintain accurate records, databases, schedules, evaluations, and student documentation.
• Independently organize workflows and anticipate program needs.
• Communicate professionally and effectively with medical students, faculty physicians, residents, advanced practice providers, hospital staff, and university leadership.
• Build and maintain positive working relationships with internal and external stakeholders.
• Represent the department professionally while serving as a primary point of contact for students and faculty.
• Coordinate and manage third- and fourth-year medical student clinical rotations, including orientation, scheduling, evaluations, and educational activities.
• Support clerkship accreditation requirements, student records management, and program reporting.
• Coordinate meetings, educational conferences, student events, recruitment activities, or academic programs preferred.
• Monitor deadlines and ensure timely completion of student evaluations, assessments, and required educational documentation.
• Comply with confidentiality requirements related to student records and academic performance.
• Work with databases, reporting tools, scheduling systems, and electronic record systems.
• Prepare reports, track program metrics, and maintain accurate educational records.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Preferred Qualifications

• Experience working in higher education, academic medicine, healthcare administration, student services, or graduate medical education.
• Experience coordinating educational programs, clinical rotations, student scheduling, or academic activities.
• Experience working with medical students, residents, faculty physicians, or healthcare professionals.
• Knowledge of medical education processes, accreditation requirements, or clinical learning environments.
• Proficiency with Microsoft Office Suite, learning management systems, scheduling software, and database management.
• Demonstrated ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment.
• Experience providing administrative support to leadership, committees, or educational programs.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.