Accounting Clerk

We are looking for an Accounting Clerk to join a team in New Orleans, Louisiana in a contract to permanent position. This role supports reimbursement and claims activity by reviewing submissions, coordinating with participating companies, and ensuring each request aligns with established program rules. The ideal candidate brings strong organization, clear communication, and the ability to manage detailed documentation in a deadline-driven environment.

Responsibilities:

• Oversee funding application workflows from initial submission through final closure, ensuring each file is completed accurately and on schedule.

• Support a designated group of companies across multiple states by serving as a primary contact for claim-related questions and documentation needs.

• Reach out regularly to participating organizations to gather expense records, resolve missing information, and keep submissions moving forward.

• Examine claims and supporting materials for accuracy, completeness, and alignment with program standards before reimbursement is issued.

• Assess reported expenses against reimbursement criteria to confirm which costs qualify for payment under the program guidelines.

• Prepare and process approved reimbursement requests, including payments covering eligible expenses up to the allowed percentage.

• Communicate claim decisions to companies, including explanations for denied or non-qualifying expenses when requirements are not met.

• Monitor timelines, outstanding documentation, and claim status updates to maintain steady progress across a high-volume workload.

• Maintain precise records in internal claim tracking tools and use Excel to organize activity, balances, and reimbursement details.

Qualifications:

• Intermediate proficiency with Microsoft Excel for tracking, organizing, and reviewing data.
• Demonstrated ability to manage multiple accounts, deadlines, and detailed administrative tasks at the same time.
• Strong organizational skills with a proactive approach to follow-up and issue resolution.
• Excellent customer service and communication skills when working with external companies and partners.
• High attention to detail with the ability to apply policies, funding rules, and documentation standards consistently.
• Comfortable learning and using structured workflows and proprietary systems in a process-oriented environment.
• Experience in accounts payable, accounts receivable, data entry, or invoice processing is valuable.
• Previous exposure to claims, grants, reimbursements, contract support, or program coordination is preferred.

Compensation

$20.00-$22.00 Hourly

About Us

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