Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations for a contract position based in California. This role is ideal for someone who enjoys keeping workflows on track, communicating effectively with callers and vendors, and maintaining accurate administrative records. The successful candidate will bring strong coordination skills, attention to detail, and the ability to manage multiple office tasks in a fast-paced environment.

Responsibilities:
• Coordinate day-to-day administrative activities to help the office run efficiently and stay organized.
• Respond to incoming phone calls in a courteous manner, direct inquiries appropriately, and relay messages when needed.
• Welcome visitors and provide front-desk support while maintaining a courteous office presence.
• Enter, update, and maintain records with accuracy to support reporting and daily business operations.
• Monitor shared inboxes and handle routine email correspondence with clear and timely communication.
• Create, track, and follow up on work orders to ensure requests are documented and resolved appropriately.
• Support vendor communication by maintaining effective relationships and assisting with service coordination.
• Perform general office support tasks such as filing, document preparation, and scheduling assistance as needed.

Qualifications:

• At least 2 years of experience in an administrative, office support, or receptionist-focused role.
• Demonstrated ability to manage inbound calls, written correspondence, and front-office responsibilities effectively.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience handling administrative tasks in a detail-focused office environment.
• Ability to prioritize multiple assignments and remain organized throughout the workday.
• Comfortable communicating with vendors, internal teams, and external visitors in a clear and courteous manner.
• Proficiency with standard office tools and general administrative systems.

Compensation

$18.21-$21.09 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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