Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a busy corporate management office in Metairie, Louisiana. This contract-to-permanent position is ideal for someone who enjoys keeping daily operations organized, communicating with a wide range of people, and providing dependable administrative support. The role calls for a proactive individual with relevant experience who can manage competing priorities while maintaining accuracy and discretion.

Responsibilities:

• Welcome visitors, clients, tenants, and vendors in a courteous and attentive manner while creating a positive office experience.

• Manage incoming phone calls, direct inquiries appropriately, and ensure messages are handled promptly and accurately.

• Build and maintain strong day-to-day communication with customers and internal stakeholders to support smooth office operations.

• Organize digital and paper records, prepare reports and spreadsheets, and keep documentation current and easy to access.

• Compile and submit replacement reserve request materials for multiple properties with careful attention to detail.

• Enter and process invoices through online property management platforms while verifying accuracy and completeness.

• Perform routine administrative support tasks such as scanning documents, handling computer-based assignments, and sorting and distributing incoming mail.

• Provide direct assistance to management and the Vice President of the Multifamily department on special projects and departmental initiatives.

Qualifications:

• High school diploma or equivalent required.
• Prior experience in an administrative assistant, receptionist, or office support role.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as Microsoft Teams.
• Strong data entry and document management skills with a high level of accuracy.
• Clear verbal and written communication skills for interacting with customers, vendors, and internal teams.
• Ability to manage multiple tasks efficiently in a fast-paced office environment.
• Sound judgment and the ability to handle confidential information with discretion.

Compensation

$17.00-$19.00 Hourly

About Us

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