Administrative Assistant

Looking for an Administrative Assistant role where you can actually make an impact—not just check boxes?

A small consulting firm in Chicago (under 10 employees) is looking for someone who can step in, take ownership, and thrive in a mostly remote, entrepreneurial environment.

This role isn’t for someone who needs heavy structure—it’s for someone who’s comfortable navigating ambiguity, problem-solving on the fly, and being a true right hand to leadership and operations.

A few key highlights:

• Chicago-based (occasional in-office needed)
• 2+ years admin experience in a small business required
• Strong communication skills are a must
• QuickBooks or similar = a bonus
• Must be self-directed and proactive

💰 $50,000–65,000 + benefits (medical, dental, vision, PTO, 401k equivalent after 1 year)

If this sounds like you—or someone in your network—reach out!

Responsibilities:

• Coordinate assignments and provide day-to-day administrative support to senior team members.

• Process accounts payable and accounts receivable activities, including entering vendor invoices and maintaining organized vendor records.

• Perform basic bookkeeping duties and assist with routine financial documentation using QuickBooks and related tools.

• Label, organize, and maintain incoming documents to ensure files and records remain accurate and easy to access.

• Update trackers, logs, and operational records with a high level of accuracy and attention to detail.

• Conduct research on a range of topics and present clear, reliable information to support team needs.

• Manage schedules, prioritize tasks, and help keep office activities running smoothly.

• Work closely with colleagues across the team to provide administrative assistance wherever needed and improve overall productivity.

• Learn and follow established company administrative procedures and apply them consistently in daily work.

• Support front office coverage by assisting with inbound calls, reception duties, and general data entry tasks as required.

Qualifications:

• 2+ years of experience in an administrative, office support, or receptionist position.
• Working knowledge of accounts payable, accounts receivable, and basic bookkeeping practices.
• Experience entering vendor invoices and maintaining accurate financial and administrative records.
• Proficiency with Google Workspace and QuickBooks, including QuickBooks Online, Desktop, Pro, or Enterprise.
• Strong organizational skills with the ability to manage schedules, documents, and multiple tasks effectively.
• Accurate data entry skills and strong attention to detail in both administrative and accounting-related work.
• Clear communication skills and the ability to collaborate effectively with team members and senior staff.
• Ability to learn internal administrative procedures and follow established processes consistently.

Compensation

$50,000.00-$65,000.00 Yearly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.