Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Westerville, Ohio on a Contract basis. This role is ideal for an accounting specialist who can manage invoice flow, support timely payments, and maintain accurate vendor records across multiple entities. The position requires strong follow-through, sound judgment with account coding, and clear communication with internal approvers and external vendors.

Responsibilities:
• Manage incoming accounts payable documents by distributing accounting-related mail and retrieving invoices from vendor portals for processing.
• Enter invoice details into the AP system with accurate general ledger coding and review submissions for completeness before routing.
• Coordinate approval workflows to secure manager authorization within required timelines and follow up on overdue approvals when needed.
• Execute weekly payment activities through the designated third-party processor to ensure invoices are paid on schedule.
• Process approved electronic payments promptly in the AP software to support accurate and timely bank reconciliation.
• Prepare paper checks for multiple entities, obtain required signatures, and send payments shortly after approval is completed.
• Monitor aged outstanding checks, contact vendors or payees regarding stale items, and arrange voids or reissues when appropriate.
• Maintain vendor master information, identify record updates, and communicate necessary changes to accounting leadership.
• Review new vendor documentation for accuracy and completeness, then forward finalized setup materials within established timeframes.
• Respond to vendor inquiries, track supporting documentation, and resolve billing discrepancies or payment-related issues.

Qualifications:

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice entry, account coding, and high-volume data entry in AP software.
• Working knowledge of payment processing, including electronic disbursements, check runs, and check requests.
• Experience supporting vendor management activities and communicating with external vendors with strong attention to detail.
• Ability to manage multiple priorities, meet short turnaround deadlines, and maintain accuracy in a fast-paced environment.
• Strong attention to detail with the ability to identify discrepancies and follow issues through resolution.
• Proficiency using accounting systems and standard business software for recordkeeping, tracking, and reporting.

Compensation

$24.00-$27.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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