Administrative Assistant

We are looking for an Administrative Assistant to support special projects, facility-related coordination, and hospitality functions for a team in Dayton, Ohio. This contract opportunity with permanent potential is ideal for someone who enjoys keeping documentation organized, managing multiple administrative tasks, and providing dependable day-to-day support in a fast-moving environment. The role will play an important part in subcontract documentation, billing follow-up, permit assistance, and maintaining accurate project records.

Responsibilities:

• Coordinate the preparation and distribution of subcontract agreements while ensuring documentation is complete and properly routed.

• Set up and maintain project files, standardized templates, and supporting records to keep information organized and accessible.

• Review subcontractor invoices and monitor billing activity to confirm lien waiver documentation is received and tracked accurately.

• Prepare progress waiver requests and follow up with subcontractors and suppliers to obtain required paperwork on schedule.

• Create and process notices related to project documentation, with a high level of accuracy.

• Provide administrative support for licensing and permitting activities by gathering information and assisting with submissions.

• Organize, file, and update electronic and paper documents to support project compliance and internal recordkeeping.

• Assist with general office coordination and administrative tasks that contribute to smooth project and facility support operations.

For immediate consideration, call 937.224.8326.

Qualifications:

• High school diploma or equivalent required.
• Previous experience in administrative support, office coordination, or data entry is required.
• Strong written and verbal communication skills with the ability to interact professionally with internal teams and external partners.
• Effective organizational skills with close attention to detail and the ability to manage multiple priorities.
• Ability to work efficiently under deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including strong Excel skills.
• Analytical thinking and problem-solving ability to support billing review and document tracking.
• Construction industry experience is helpful but not required.

Compensation

$19.00-$22.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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