Office Administrator

We are looking for a dependable Office Administrator to support daily operations in our office and help create an efficient experience for clients and staff. This position is ideal for someone who enjoys balancing administrative coordination, customer service, and operational follow-through in a detail-oriented setting. The right candidate brings strong organization, sound judgment, and a proactive approach to keeping office activities running smoothly.

Responsibilities:
• Welcome clients, visitors, and employees with a detail-oriented approach that supports a positive office experience.
• Organize day-to-day office activities, including meeting logistics, training arrangements, event coordination, and catering support.
• Oversee shared workspace scheduling and ensure conference rooms are properly prepared for internal and external meetings.
• Maintain inventory of office materials, monitor equipment needs, and coordinate facility or building-related service requests.
• Handle incoming and outgoing mail, packages, shipments, and other office correspondence with accuracy and timeliness.
• Provide administrative support for licensing and contracting activities by tracking documentation and following up on outstanding items.
• Assist with client service needs such as billing questions, policy changes, address updates, claims-related requests, and advisor support matters.
• Coordinate third-party follow-up for items such as medical exams and records, and monitor open requirements through completion.
• Partner with leadership and internal teams on special assignments, operational improvements, and other administrative priorities as needed.

Qualifications:

• At least 1 year of experience in office administration, office coordination, contract administration, or a related support role.
• Strong verbal and written communication skills with the ability to interact professionally with clients and colleagues.
• Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.
• High level of accuracy and attention to detail when handling documentation and operational tasks.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn new systems quickly and adapt effectively as business needs change.
• Sound problem-solving skills and the ability to work independently while contributing to a collaborative team environment.
• Commitment to delivering responsive, high-quality customer service.

Compensation

$50,000.00-$62,500.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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