Administrative Assistant

We are looking for an Administrative Assistant to provide organized, detail-focused support for compliance-related activities in Kalamazoo, Michigan. This Long-term Contract position will work closely with Compliance Analysts to help manage documentation, timelines, and coordination for government attestation efforts. The ideal candidate is comfortable handling administrative tasks, maintaining accurate records, and communicating effectively with cross-functional teams in a healthcare environment. This role is 100% onsite, M-F, 7 or 8am to 4 or 5pm EST.

Responsibilities:

• Provide day-to-day administrative coordination for government attestation activities by monitoring deadlines, organizing records, and helping keep submission schedules on track.

• Maintain accurate logs, tracking tools, and department inventories for sites undergoing new attestations, renewals, or review updates.

• Gather and organize required supporting materials such as licenses, organizational documents, lease information, floor plans, cost-related records, HR documentation, signage images, and workflow details.

• Examine submitted documentation for completeness and flag missing, outdated, or inconsistent items to Compliance leadership for follow-up.

• Arrange meetings, interviews, and site visit logistics with internal stakeholders across operations, finance, legal, revenue cycle, provider enrollment, and related teams.

• Assemble attestation packets, checklists, reports, and supporting files for leadership review, approval, and external submission readiness.

• Manage a centralized electronic filing structure to ensure records are secure, orderly, and easy to retrieve when needed for audits or reviews.

• Enter and maintain data in spreadsheets, databases, and compliance tracking tools while preparing status summaries, deadline updates, and leadership reports.

• Support audit preparation and regulatory requests by compiling records, routing documents for signatures, and retaining finalized copies in the appropriate files.

• Communicate with internal departments to request materials, clarify documentation needs, and reinforce required due dates while protecting confidential information.

Qualifications:

• Experience providing administrative support in an office or departmental environment.
• Strong data entry skills with the ability to maintain accurate records and documentation.
• Proficiency with spreadsheets, electronic filing systems, and standard office software.
• Ability to manage multiple deadlines and keep tracking tools updated with a high level of accuracy.
• Strong written and verbal communication skills for working with cross-functional internal teams.
• Excellent organizational skills and attention to detail when reviewing and compiling documents.
• Ability to handle sensitive business and regulatory information with discretion and confidentiality.

Compensation

$20.59-$26.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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