Executive Assistant

We are looking for an experienced and adaptable Executive Assistant to support daily office operations and provide high-level administrative coordination for a busy team. This is a contract-to-hire role ideal for someone who thrives in a fast-moving environment and can balance executive support with office admin responsibilities. The role calls for strong judgment, excellent organization, and a service-oriented approach to creating a welcoming and efficient workplace experience.

Responsibilities:

• Oversee the day-to-day flow of the office, ensuring workspaces, reception areas, and shared spaces remain organized, functional, and well maintained throughout the day.

• Coordinate meeting arrangements by managing room availability, preparing materials, arranging catering, and handling setup and cleanup requirements.

• Maintain executive and conference room calendars, schedule appointments and meetings, and quickly address conflicts or last-minute changes.

• Arrange domestic and international travel plans, and complete expense reporting and timesheet administration with accuracy and timeliness.

• Support onboarding activities for new team members by helping organize orientation logistics and office readiness.

• Partner with internal teams to schedule candidate interviews, manage recruiting logistics, and assist with training sessions, team events, and employee engagement activities.

• Work with external service providers and vendors for office services such as equipment, cleaning, mail, and other operational support needs.

• Prepare and distribute weekly office updates to keep employees informed about upcoming meetings, visitors, and team activities.

Qualifications:

• Bachelor’s degree and at least 3 years of experience in an executive assistant, office coordination, or similar administrative support role.

• Background in consulting, a creative agency, hospitality, or another fast-paced client-facing environment.

• Strong written and verbal communication skills with the ability to interact effectively with executives, colleagues, candidates, and visitors.

• Demonstrated ability to manage calendars, scheduling, and multiple competing priorities with strong attention to detail.

• Resourceful problem-solving skills and sound judgment when handling changing needs or unexpected challenges.

• Proficiency with Microsoft Office and confidence in learning and using workplace technology tools.

• Comfortable working in an evolving environment that requires flexibility, initiative, and the ability to shift direction quickly.

• Ability to lift and move items weighing up to 30–50 pounds as needed for office and event suppor

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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