Accounts Payable Coordinator

We are looking for an Accounts Payable Coordinator to support construction accounting operations in High Point, North Carolina. This position oversees invoice processing from receipt through payment, with particular attention to subcontractor documentation, job cost accuracy, and payment controls. The ideal candidate brings strong organizational skills, a detail-oriented approach, and experience working within a fast-paced contractor environment.

Responsibilities:
• Manage the complete accounts payable cycle for a high volume of subcontractor and supplier invoices, ensuring payments are processed accurately and on schedule.
• Review billing documents against contracts, purchase orders, approved changes, and receiving records to confirm charges are valid before payment is issued.
• Assign expenses to the appropriate project, cost category, phase, and ledger account to maintain accurate construction job costing records.
• Monitor subcontractor compliance files by confirming required documents such as insurance records, executed agreements, tax forms, and preliminary notices are current and complete.
• Collect and evaluate conditional and unconditional lien waivers prior to disbursement to help protect project payment compliance.
• Work closely with Project Managers and field leadership to investigate and resolve billing discrepancies, missing support, or approval issues.
• Prepare scheduled payment runs and assemble the related backup documentation needed for review and release.
• Maintain well-organized accounts payable records for vendors and projects in both digital and paper formats to support reporting and traceability.
• Reconcile vendor account statements, research outstanding items, and respond promptly to payment-related questions from external partners.
• Assist with month-end activities, audit requests, and year-end reporting support, including documentation for 1099 processing when applicable.

Qualifications:

• At least 2 years of accounts payable experience, ideally within construction, contracting, or a project-based accounting environment.
• Practical knowledge of job costing structures, including the use of project-based cost codes and general ledger allocations.
• Experience handling subcontractor billings, vendor invoices, and routine payment processing in a high-volume setting.
• Familiarity with construction-related payment controls such as lien waivers, retainage, and vendor compliance documentation.
• Proficiency with accounting or construction management software such as Sage, Viewpoint, Procore, Spectrum, Jonas, or comparable systems.
• Strong attention to detail with the ability to review documentation carefully and maintain a high level of accuracy.
• Effective organizational and time management skills, with the ability to balance multiple deadlines and priorities.
• An associate’s or bachelor’s degree in Accounting, Finance, or a related field is preferred.

Compensation

$55,000.00-$65,000.00 Yearly

About Us

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