Executive Assistant

We are looking for an experienced Executive Assistant to support a senior leader in a contract role based in Olympia, Washington. This position focuses on keeping a fast-moving schedule organized, maintaining clear communication with internal and external stakeholders, and helping day-to-day priorities stay on track. The ideal candidate brings strong judgment, discretion, and the ability to manage competing demands in a hybrid work environment.

Responsibilities:
• Oversee a complex executive calendar, coordinating meetings with careful attention to timing, availability, and scheduling logistics.
• Serve as a key point of contact for the Executive Director, managing communications and helping direct inquiries to the appropriate parties.
• Assess incoming requests and shifting priorities to ensure urgent matters are addressed promptly and efficiently.
• Track action items, deadlines, and follow-up needs so important commitments are completed on time.
• Attend meetings, capture clear notes, and distribute summaries with next steps and ownership details.
• Draft and organize clear and accurate correspondence, presentations, and other administrative materials using Microsoft Office tools.
• Coordinate meeting logistics for internal and external participants, including virtual sessions held through Zoom.
• Support workflow organization by monitoring tasks, maintaining order across competing responsibilities, and reinforcing smooth daily operations.
• Review interview-related documentation and notes to help maintain accurate records and support hiring coordination.

Qualifications:

• At least 3 years of experience providing administrative or executive support in a fast-paced, detail-focused setting.
• Demonstrated success managing high-volume calendars and resolving scheduling conflicts with sound judgment.
• Strong written and verbal communication skills, with the ability to interact effectively with a wide range of stakeholders.
• Proficiency with Microsoft Office and Zoom for scheduling, documentation, presentations, and virtual meetings.
• Experience preparing meeting notes, tracking follow-ups, and maintaining organized records.
• Ability to prioritize competing tasks, protect executive time, and adapt quickly to changing business needs.
• High level of discretion, sound conduct, and reliability when handling sensitive information.

Compensation

$36.00-$39.00 Hourly

About Us

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