Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a retail organization in Southlake, Texas on a contract-to-permanent basis. This position supports high-volume payables operations and requires strong accuracy, organization, and follow-through in a fast-paced environment. The role will handle invoice processing, payment coordination, reconciliations, and vendor support while working closely with weekly deadlines.

Responsibilities:
• Process a steady volume of vendor invoices each week through manual entry while maintaining accuracy and proper documentation.
• Manage invoice and payment data received through Excel-based integrations for multiple vendors, adapting to different file formats and submission processes.
• Prepare and process weekly mileage reimbursement transactions and direct sales vendor payments using spreadsheet uploads and established controls.
• Execute recurring weekly payment cycles, including check and electronic disbursement runs, with particular attention to critical processing deadlines.
• Reconcile vendor records and accounts payable balances to identify discrepancies, resolve issues, and support accurate financial reporting.
• Maintain vendor master data, ensuring records are current, complete, and aligned with internal procedures.
• Review and follow up on outstanding checks, researching open items and coordinating appropriate resolution.
• Collaborate with internal stakeholders to ensure payment activities are completed on time and in accordance with company requirements.

Qualifications:

• Experience in accounts payable, invoice processing, or a closely related accounting support role.
• Working knowledge of high-volume payment processing and vendor transaction management.
• Proficiency with Excel, including the ability to work with spreadsheets used for data uploads and reconciliations.
• Strong attention to detail and accuracy when entering, reviewing, and validating financial information.
• Ability to manage recurring deadlines and prioritize tasks effectively during critical payment days.
• Experience performing vendor or account reconciliations and investigating discrepancies.
• Effective communication skills and a detail-focused approach to working with vendors and internal teams.

Compensation

$22.80-$26.40 Hourly

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