Executive Assistant

Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include:

• Assist with business and personal calendar coordination, meeting logistics, and confirmations.  

• Handling routine vendor communications including utilities and phone services as well as managing files, 

databases, inboxes and contacts.  

• Assist with property management related items, such as vendor coordination, security coverage, maintenance 

appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues 

with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal. 

• Assist with securing reservations for dining and entertainment as well as special events. 

• Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel 

research and tracking travel expenses.  

• Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all 

people  

• Provides household and personal support which includes coordinating needs between the office and residences 

and running errands and assisting with vehicle logistics as requested.  

• Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work 

• Maintaining an accurate inventory of all art, including value and relevant details 

• Assist with wardrobe maintenance such as dry cleaning 

• Assist with event preparation and execution, including residential and personal celebrations. Responsibilities 

include venue research and proposals, drafting invitations, guest communications at all levels, guest list 

management and liaising on menus and on-site logistics.  

• Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking 

validations, etc. 

• Reconcile principal credit cards and other related personal and business expenses 

• Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund 

records and receipts. Accepting deliveries at personal residence.  

• Draft personal correspondence and thank you notes 

Qualifications:

• 4+ years of executive or personal assistance experience  

• Upbeat, energetic, and eager to create a warm first impression 

• Must be able to multi-task, prioritize and manage numerous tasks quickly, accurately, and efficiently in a fast

paced environment. Demonstrates strong organizational, detail oriented, and problem-solving skills 

• Highly reliable and dependable 

• Capable of working independently and resolving problems 

• Strong coordination and follow-up skills 

• Flexible, positive attitude, team player 

• Excellent telephone presence and telephone skills 

• Knowledge of Microsoft Office and Adobe software 

• Working knowledge and general curiosity of mainstream AI platforms 

• Valid driver’s license with the ability to be insured at no incremental cost to the firm 

• Availability to work on weekends occasionally or travel as needed 

Please note the location of the position is in Los Angeles. Regular and predictable on-site attendance is an essential 

function and requirement of the role.

Compensation

$90,000.00-$115,000.00 Yearly

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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