Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level support to senior leadership in a fully remote, Long-term Contract position based in Walnut Creek, California. This opportunity is well suited for someone who excels at managing shifting priorities, coordinating projects, and keeping executive activities organized in a fast-moving nonprofit environment. The role combines senior-level administrative support with travel planning, event coordination, and operational assistance to help key initiatives move forward smoothly.

Sr. Executive Assistant Responsibilities:

• Oversee complex executive calendars, arrange meetings, and manage communications with accuracy, urgency, and sound judgment.

• Organize travel plans from start to finish, including itineraries, scheduling details, and related logistics for senior leadership.

• Assist with event preparation and execution by coordinating schedules, logistics, and administrative details.

• Monitor project milestones, action items, and deadlines to help ensure workstreams stay on pace and priorities remain visible.

• Partner with internal departments such as HR, finance, marketing, and operations, while also coordinating with outside contacts as needed.

• Provide administrative and operational assistance for broader organizational efforts and membership-related activities.

• Maintain structure across multiple concurrent assignments by tracking follow-up items and ensuring timely completion of deliverables.

• Support leadership in aligning priorities, organizing next steps, and sustaining momentum across evolving initiatives.

Qualifications:

• At least 5 years of experience supporting C-suite or senior executive leaders in a high-level assistant capacity.

• Demonstrated strength in calendar management, executive scheduling, and coordinating meetings across multiple priorities.

• Proven ability to arrange travel and manage related logistics with strong attention to detail.

• Experience providing project coordination, event support, and day-to-day operational assistance.

• Strong written and verbal communication skills, with the ability to respond professionally in a remote environment.

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Must be located within the Pacific or Mountain time zone.

• Experience in an association or membership-based organization, iMIS familiarity, or relevant certification would be considered an advantage.

If your experience aligns for this Sr. Executive Assistant role, please apply today!

Compensation

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