Administrative Coordinator

We are looking for an Administrative Coordinator to provide high-level administrative and project support for a dynamic organization. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings strong communication and organizational skills to daily operations. The role supports executive scheduling, meeting coordination, travel planning, and cross-functional project follow-up while helping maintain accurate records and timely reporting.

Responsibilities:
• Manage a complex executive calendar, balancing shifting priorities and coordinating schedule changes with discretion and accuracy.
• Arrange meetings from start to finish, including invitations, agendas, supporting documents, and follow-up communication with participants.
• Attend assigned meetings, capture clear and accurate notes, and distribute minutes while handling sensitive information with discretion.
• Coordinate travel logistics and assist with expense reporting and reimbursement documentation for executive activities and projects.
• Support division-wide initiatives by tracking milestones, monitoring deadlines, and following through with team members and collaborators to keep projects on course.
• Partner with internal committees, employee resource groups, and other stakeholders to help organize activities and maintain communication across projects.
• Maintain organized filing and recordkeeping systems that support accessibility, accuracy, and confidentiality where required.
• Track budgets, prepare and distribute requested materials, and manage office supply needs for the executive office.
• Respond to internal and external correspondence as directed, ensuring timely and clear communication.
• Provide administrative assistance related to labor relations activities, including support for union-related coordination as needed.

Qualifications:

• Demonstrated experience providing executive or senior-level administrative support in a detail-focused office environment.
• Strong ability to manage calendars, coordinate schedules, and handle multiple priorities with careful attention to detail.
• Excellent written and verbal communication skills, including the ability to prepare meeting materials and clear documentation.
• Proficiency with Google Suite and other standard office tools used for scheduling, correspondence, and document preparation.
• Experience supporting projects through research, coordination, deadline tracking, and follow-up activities.
• Ability to maintain confidentiality and exercise sound judgment when working with sensitive information.
• Customer service mindset with a collaborative approach to working across departments and stakeholder groups.

Compensation

$28.50-$33.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.