Project Coordinator

Position Overview

Our client is seeking a highly organized Project Coordinator to support a team managing multiple Commercial HVAC projects. This role serves as a critical liaison between Project Managers, subcontractors, vendors, technicians, and accounting functions to ensure projects move smoothly from initiation through completion.

This is a blend of project coordination, project support, vendor management, and light accounting/administrative responsibilities rather than a traditional accounting position. The ideal candidate will have experience supporting projects in industries such as construction, HVAC, plumbing, facilities services, real estate, or other field service environments.

Key Responsibilities

• Support multiple Project Managers across a high volume of active projects.
• Process invoices, purchase orders, goods receipts, and project-related billing activities.
• Enter and maintain project information within SAP S/4 and other company systems.
• Coordinate subcontractor onboarding and vendor setup activities within Salesforce.
• Maintain project tracking logs, booking logs, and project documentation.
• Order project materials and coordinate deliveries as needed.
• Schedule and dispatch service technicians to customer sites.
• Work closely with vendors, subcontractors, and internal stakeholders to ensure project timelines are met.
• Monitor project documentation for accuracy and completeness.
• Assist with accounts payable and project-related financial tracking.
• Research and resolve invoice discrepancies, vendor issues, and project support requests.
• Provide administrative support to Project Managers and operations teams. 

Qualifications:

Required Qualifications

• High School Diploma or GED required.
• 2+ years of experience in project coordination, project support, administrative support, or assistant project management.
• Experience processing invoices, purchase orders, or project-related billing.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience supporting high-volume project environments.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong communication and customer service skills.
• Ability to work independently and collaborate across multiple teams.

Preferred Qualifications

• Experience supporting Commercial HVAC, construction, facilities services, plumbing, electrical, or similar service-based industries.
• Experience with SAP S/4.
• Experience with Salesforce.
• Knowledge of subcontractor onboarding, vendor management, and dispatch coordination.
• Experience as a Project Support Coordinator, Project Coordinator, Assistant Project Manager, or similar role.

Compensation

About Us

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