Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support event operations for a leading organization in the events and exhibitions industry in Pontiac, Michigan. This Long-term Contract position will serve as a key point of coordination for staff, prospective attendees, and vehicle owners by providing clear logistical guidance and dependable administrative support. The ideal candidate will be comfortable managing event-related information, maintaining accurate records, and helping teams stay organized before and during live events.

Responsibilities:
• Respond to questions from event staff, attendees, and participating vehicle owners by providing accurate information related to event logistics.
• Maintain a strong understanding of operational details such as parking procedures, admission processes, pricing information, site navigation, access guidelines, and special accommodations.
• Perform administrative support duties including document preparation, data entry, record maintenance, and general office coordination.
• Assist Vehicle Selection Specialists by organizing participant details and helping manage communication with vehicle owners.
• Track vehicle and owner information to ensure records remain current, complete, and accessible for event planning purposes.
• Support onsite event readiness by helping prepare materials, coordinate logistical details, and address last-minute administrative needs.
• Help ensure a smooth event experience by identifying follow-up items, relaying important updates, and supporting cross-functional event teams.

Qualifications:

• 2+ years of experience in an administrative support, office coordination, or related role.
• Background in administrative assistance within a detail-focused office or event-driven environment.
• Experience with data entry and maintaining accurate records in a fast-paced setting.
• Ability to coordinate multiple tasks and communicate clearly with internal teams and external participants.
• Familiarity with event coordination, corporate events, or similar logistics-focused activities.
• Strong organizational skills with close attention to detail and follow-through.
• Proficiency in handling inquiries effectively and providing helpful customer-facing support.

Compensation

$18.00-$21.00 Hourly

About Us

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