HR Administrative Assistant

We are looking for a dependable HR Admin Assistant to support daily human resources and front office activities on site in Amsterdam, New York for a dentist office. This Long-term Contract position is ideal for someone who enjoys balancing employee support, administrative coordination, and customer-facing responsibilities in an on-site environment. The role will work closely with leadership to keep operations organized, address routine HR needs, and contribute to a detail-oriented and welcoming workplace.

Responsibilities:

• Support managers with day-to-day administrative tasks, scheduling needs, and general coordination to improve office efficiency.

• Assist employees with attendance questions, time-off requests, and call-out communications while helping maintain accurate records.

• Manage employee relations efforts by helping address workplace concerns with tact, care, and appropriate confidentiality.

• Help facilitate onboarding activities, training coordination, and HR documentation to support a smooth employee experience.

• Maintain and update personnel information, timesheet details, and other HR records within internal systems.

• Provide front desk coverage when needed by welcoming visitors, assisting patients, and ensuring a positive first impression.

• Guide new patients through intake paperwork and verify that required forms and documentation are completed correctly.

• Partner with team members across the office to keep daily operations running smoothly and respond to shifting priorities as they arise.

Qualifications:

• Previous experience in human resources, office administration, management, reception, or administrative support is preferred.

• Strong interpersonal skills with the ability to communicate effectively with employees, patients, and leadership.

• Demonstrated ability to handle sensitive matters with discretion, sound judgment, and professionalism.

• Comfortable managing competing priorities in a fast-paced, on-site work setting.

• Experience supporting employee relations, onboarding, recordkeeping, or timesheet administration is beneficial.

• Customer service skills with a dependable and team-oriented approach to work.

• Proficiency with general office systems and HRIS or other personnel tracking tools is an asset.

Compensation

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