Receptionist 3

We are looking for an experienced and service-focused Receptionist 3 to support daily front office operations. This is a Contract position offering the opportunity to create a welcoming environment for guests, clients, and vendors while keeping administrative workflows organized and efficient. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence in a fast-paced office setting.

Responsibilities:
• Welcome visitors, clients, and service providers courteously, direct them appropriately, and ensure a positive arrival experience.
• Manage incoming phone traffic, route calls to the correct contacts, and record clear, accurate messages when needed.
• Oversee visitor check-in procedures and help maintain adherence to office access and security practices.
• Coordinate conference room reservations, schedule appointments, and keep shared calendars current and organized.
• Provide clerical support through document preparation, data entry, scanning, filing, copying, and record organization.
• Handle incoming and outgoing mail, packages, and shipments, ensuring timely distribution and proper processing.
• Partner with facilities and vendors to address maintenance needs, office requests, and supply coordination.
• Support travel planning, expense submission, and receipt reconciliation for team members as needed.
• Assist with meetings and office events by arranging room setup, catering, and audiovisual needs while communicating details to relevant stakeholders.

Qualifications:

• Prior experience in a receptionist or front desk role within an office environment.
• Strong verbal and written communication skills with the ability to interact effectively across all levels of an organization.
• Demonstrated commitment to customer service and the ability to maintain a courteous, detail-oriented demeanor.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Solid organizational skills with the ability to manage multiple priorities and maintain accuracy in a busy setting.
• Experience handling administrative tasks such as scheduling, data entry, filing, and document management.
• Ability to support visitor management, mail handling, and general office coordination with attention to detail.

Compensation

$18.00-$20.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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