Escrow Assistant

We are looking for an organized Escrow Closing Assistant to support daily office operations and help create a smooth experience for clients and internal teams. This Long-term Contract position is ideal for someone who excels in administrative coordination, handles incoming inquiries effectively, and maintains accurate records in a fast-paced setting. The role combines front-office support, communication, and detailed document handling to keep escrow-related activities moving efficiently.

Responsibilities:

• Review escrow closing files to verify accuracy, compliance, and completion based on established checklists.

• Enter and maintain escrow-related information within the company’s accounting system.

• Evaluate and process contract cancellations in accordance with company procedures.

• Review, resolve, and approve any updates or modifications to terms and conditions prior to closing.

• Prepare required builder documentation for government-backed loan transactions.

• Support communication and coordination between internal divisions, lenders, and title companies.

• Assist with creating, updating, and maintaining escrow tracking reports and records.

• Organize and file documentation promptly to ensure records remain accessible for team members.

• Identify and resolve escrow tracking discrepancies and closing-related issues while coordinating with all involved parties.

• Participate in escrow closing meetings with sales teams, the Controller, and various office and field leadership.

• Collaborate effectively with team members across the escrow department to support daily operations.

• Complete additional responsibilities and projects as assigned.

Qualifications:

• One (1) to three (3) years of industry experience required; some homebuilding industry a plus

• Current CA Notary a plus

• Previous experience in administrative support, office coordination, or a similar assistant role.

• Ability to manage inbound calls courteously while maintaining professionalism in a busy office environment.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Comfortable handling receptionist and front-desk responsibilities, including greeting visitors and directing communications.

• Proficiency with standard office software and general administrative office practices.

• Strong organizational, multitasking, and written and verbal communication skills.·        

Compensation

About Us

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