Executive Assistant

We are looking for an Executive Assistant to support a mission-driven nonprofit organization in Lansdowne, Virginia. This Long-term Contract position is ideal for a highly organized individual who thrives in a busy office setting and can manage competing priorities with accuracy and professionalism. The role focuses on executive support, schedule coordination, and domestic travel planning while maintaining smooth day-to-day administrative operations. Strong communication skills, attention to detail, and confidence using Microsoft Office and Gmail are essential for success.

Responsibilities:
• Manage executive calendars, organize appointments, and keep daily schedules aligned with changing priorities.
• Coordinate domestic travel plans, including booking transportation and arranging itineraries for business needs.
• Provide administrative support for executive meetings by preparing materials, confirming logistics, and tracking follow-up items.
• Handle a range of office coordination tasks to help maintain efficient day-to-day operations.
• Communicate clearly with internal and external contacts while representing the office in a detail-focused manner.
• Use Microsoft Office applications and Gmail to prepare correspondence, maintain records, and support executive workflows.
• Monitor details across multiple assignments and ensure deadlines, meeting commitments, and travel plans are executed accurately.

Qualifications:

• At least 3 years of office or administrative support experience.
• Demonstrated ability to work effectively in a fast-paced environment while managing multiple responsibilities.
• Hands-on experience with calendar management and executive scheduling.
• Experience coordinating domestic travel arrangements for business purposes.
• Proficiency with Microsoft Office Suite and Gmail.
• Strong written and verbal communication skills.
• High level of attention to detail and organizational ability.
• Availability to work onsite Monday through Friday in Virginia.

Compensation

$21.85-$25.30 Hourly

About Us

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