Program Assistant

Our client is seeking an experienced Program Assistant to provide administrative and operational support for the planning, development, implementation, and evaluation of educational programs and activities. This role works collaboratively with internal teams, faculty, subject matter experts, and other stakeholders to help ensure educational offerings are delivered professionally, efficiently, and in compliance with accreditation requirements.

Key Responsibilities:

• Actively demonstrates commitment to the team’s mission and values. Assists with preparing and managing budgets for assigned activities.
• Collects and organizes data, evidence, and metrics to support informed decision-making, reporting, and documentation.
• Participates in the development and maintenance of efficient workflow systems, including standard operating procedures, project plans, individual priorities, and team meetings.
• Supports the planning, development, and implementation of activities, ensuring assigned responsibilities are completed professionally and on time.
• Provides high-volume administrative and operational support with emphasis on large-scale meetings and events.
• Serves as a central point of contact for cross-functional needs such as program development, signage coordination, photography scheduling, shipping logistics, and evaluation and outcomes reporting.
• Maintains centralized organization and communication across multiple program components.
• Provides administrative and operational support for standalone educational activities, including: Building programs in learning management systems Supporting continuing education applications
• Registration setup
• Faculty coordination
• Reviewing, editing, and distributing educational materials
• Assists with creating and editing marketing materials, identifying promotional opportunities, setting up registration, sharing program details with internal stakeholders, compiling reports, managing spreadsheets, and distributing evaluation and outcomes data.
• Helps ensure assigned educational activities comply with accreditation standards and integrity requirements.
• Supports the completion of continuing education applications and maintenance of accreditation files. Coordinates special projects as assigned.

Qualifications:

• Associate degree required; bachelor’s degree preferred.
• 1–3 years of project coordination or project management experience, including maintaining timelines and managing multiple projects.
• Familiarity with nonprofits, detail oriented associations, medical terminology, or continuing education/credit processes is a plus.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Demonstrated initiative and willingness to take ownership of assigned responsibilities.
• Strong ability to organize and track documentation across multiple projects.
• Ability to work effectively in a fast-paced environment while meeting deadlines.
• Excellent organizational skills with strong attention to detail. Strong verbal and written communication skills.
• Customer-focused approach with a detail oriented and service-oriented mindset. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Flexibility to work occasional weekends or extended hours as needed.

Compensation

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