Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a long-term contract opportunity in St. Cloud, Minnesota within the manufacturing industry. This position will focus on improving data accuracy across key business records, with a strong emphasis on vendor information, item records, and documentation quality. The ideal candidate brings prior NetSuite experience, works well independently, and is comfortable identifying discrepancies, asking clarifying questions, and escalating issues when needed.

Responsibilities:
• Review and refine item master records in NetSuite, ensuring catalog, assembly, purchased items, and bills of materials are complete and accurate.
• Audit vendor profiles and correct incomplete, outdated, or inconsistent account details to strengthen data reliability.
• Organize and update tax-related vendor documentation, including validating exemption records, converting paper W-9s into digital files, and correcting tax identification data.
• Identify overlapping or duplicate vendor and account records across multiple locations and prepare them for consolidation.
• Build clear data summaries, cleanup logs, and exception reports for review and approval by designated business stakeholders.
• Investigate data issues thoroughly and take independent action to resolve routine discrepancies while elevating complex concerns as needed.
• Maintain strong data integrity standards by performing careful validation checks throughout the cleanup process.

Qualifications:

• 2+ years of experience in an administrative, data entry, or records management role.
• Previous hands-on experience using NetSuite is required.
• Demonstrated ability to perform data cleanup, validation, and accuracy checks across large sets of information.
• Strong attention to detail with the ability to spot inconsistencies and missing information quickly.
• Ability to work independently, manage priorities effectively, and follow through on assigned tasks.
• Comfortable asking questions, clarifying requirements, and escalating unresolved issues appropriately.
• Experience maintaining vendor files, supporting data integrity, and handling administrative documentation in a detail-focused environment.

Compensation

$23.00-$28.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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