Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily operations within the dispatch team in Virginia. This contract to hire opportunity is ideal for someone who enjoys organizing information, communicating with external partners, and keeping administrative processes running smoothly. The role requires strong accuracy, sound judgment, and the ability to manage multiple tasks in a fast-paced office environment. PLEASE NOTE: the hours of this role are Mon-Fri, 3pm - 11pm with a 30 minute lunch and two 15 min breaks.

Responsibilities:

• Enter and update dispatch-related information with a high level of accuracy across internal records and reporting files.

• Review operational reports, identify missing or inconsistent details, and follow up to help maintain reliable documentation.

• Communicate with carriers to request information, confirm updates, and support timely coordination of dispatch activities.

• Provide day-to-day administrative support to the department by organizing documents, tracking tasks, and assisting with office workflows.

• Answer incoming calls professionally, direct inquiries appropriately, and relay important messages to the correct team members.

• Use Microsoft Office applications to prepare spreadsheets, maintain records, and support routine departmental reporting.

Qualifications:

• Prior experience in an administrative support, office coordination, or assistant role, prior experience working in transportation or logistics industry is preferred.

• Strong data entry skills with close attention to detail and accuracy.

• Proficiency with Microsoft Office, including Word, Excel, and Outlook.

• Clear and detail-focused communication skills, both written and verbal.

• Ability to manage multiple priorities and stay organized in a busy work environment.

• Comfortable handling inbound calls and interacting with external contacts such as carriers.

• Dependable administrative judgment and the ability to work effectively with minimal supervision.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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