Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive support to senior leadership in a dynamic and fast-paced environment. In this Contract to permanent role, you will play a pivotal part in ensuring the smooth operation of the executive office by managing schedules, communications, and strategic priorities. This position is based in Wheaton, Illinois, and requires exceptional organizational abilities, discretion, and technical proficiency.

Responsibilities:
• Coordinate and manage executive calendars, resolving scheduling conflicts and ensuring alignment with organizational priorities.
• Prepare, edit, and distribute high-level correspondence, reports, and presentations with exceptional attention to detail.
• Organize and oversee logistical aspects of executive meetings, including agenda preparation and briefing materials.
• Serve as the primary point of contact for communication, ensuring timely and accurate information flow.
• Maintain and optimize digital systems, utilizing tools like Microsoft 365 and SharePoint to support executive operations.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with travel arrangements, including booking flights, accommodations, and itineraries for executive travel.
• Track and manage project deliverables, ensuring deadlines are met and priorities are addressed.
• Collaborate with internal stakeholders and external partners to foster strong relationships and ensure seamless communication.
• Streamline office processes and workflows to improve efficiency and effectiveness.

Qualifications:

• Minimum of 2-4 years of experience providing executive-level support to senior leadership.
• Proficiency in Microsoft 365 tools, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated expertise in managing complex calendars and scheduling.
• Strong knowledge of Excel, with the ability to analyze and organize data effectively.
• Experience with Canva or similar design tools is a plus.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to manage sensitive information with a high degree of confidentiality.
• Proven ability to anticipate needs and solve problems proactively.

Compensation

$25.34-$29.34 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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