Office Assistant

We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment.

Responsibilities:

• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.

• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.

• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.

• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.

• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.

• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.

• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.

• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.

• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.

• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.

Qualifications:

• Prior experience in office support, workplace coordination, administrative operations, or a related position is preferred.
• Ability to work independently in an on-site role while staying responsive to changing daily priorities.
• Strong customer service skills with clear, effective communication.
• Comfortable using standard office technology, workplace software, and digital ordering platforms.
• Strong organizational ability with careful attention to detail and follow-through.
• Proven ability to manage several tasks at once in a busy, high-volume setting.
• Dependable, proactive, and flexible in handling both routine tasks and unexpected needs.
• Experience supporting fast-paced teams, including engineering or growing organizations, is a plus.

Compensation

$25.34-$29.34 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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