Contracts Administrator

A well-established Bay Area real estate development company is seeking a Contracts Administrator with direct experience supporting architect, engineering, consultant, contractor, and subcontractor agreements within the Architecture, Engineering, Construction (AEC), Construction Management, or Real Estate Development industries. This long-term contract opportunity is based onsite in San Mateo, CA and will support active commercial and residential development projects. The ideal candidate will have experience administering design and construction-related contracts, including RFQs, RFPs, purchase orders, change orders, insurance compliance documentation, and contract tracking throughout the project lifecycle. Experience with AIA contracts is strongly preferred.

Key Responsibilities:

• Manage the full lifecycle of contracts from initiation through execution, tracking, billing, and closeout
• Draft, review, negotiate, process, and maintain contracts, consultant agreements, purchase orders, change orders, and related project documentation
• Coordinate contract routing, revisions, approvals, negotiations, and execution with internal stakeholders and external vendors
• Support onboarding of architects, engineers, consultants, contractors, subcontractors, and other project vendors
• Assist with RFQs, RFPs, bid processes, procurement activities, and vendor documentation
• Analyze contract requirements and identify potential risks, conflicts, or compliance concerns
• Review insurance certificates and supporting documentation to ensure contractual compliance
• Track contract status, key milestones, deliverables, project deadlines, billing documentation, and contract-related financial records
• Support project billing activities and contract administration requirements associated with active construction and development projects
• Maintain organized contract and project files and assist with project closeout activities, including collection of final documentation, compliance materials, and contract records
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Qualifications:

• Minimum of 4 years of Contracts Administration experience within the construction, real estate development, architecture, engineering, or construction management industries
• Experience administering architect, engineering, consultant, contractor, subcontractor, and/or construction-related agreements
• Experience supporting RFQs, RFPs, bid processes, purchase orders, and change orders
• Experience reviewing insurance certificates, compliance documentation, and contractual requirements
• Experience supporting construction administration processes, project billing, project costing, contract tracking, or related development operations
• Experience with AIA contracts and construction-related contracting processes strongly preferred
• Strong understanding of contract administration, contract lifecycle management, document control, and compliance requirements
• Proficiency with Microsoft Excel, Word, Adobe Acrobat, and contract, procurement, or project management software
• Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered
• Ability to report onsite in San Mateo, CA five days per week

If you are a Contracts Administrator with experience supporting architect, engineering, consultant, contractor, and subcontractor agreements within the construction, architecture, engineering, construction management, or real estate development industries and can commit to working onsite in San Mateo five days per week, we encourage you to apply!

Compensation

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