Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient.

Responsibilities:

• Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors.

• Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities.

• Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership.

• Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination.

• Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace.

• Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings.

• Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations.

• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.

Qualifications:

• At least 3 years of experience in an administrative, office support, receptionist, or front desk role.
• Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Experience handling inbound calls, scheduling, data entry, and general administrative assistance responsibilities.
• Ability to manage multiple priorities effectively and adapt to changing demands in a busy onsite office setting.
• Strong communication skills with the ability to interact confidently with directors, project managers, and executive visitors.
• Familiarity with tools such as SharePoint, travel coordination platforms, or Workday is preferred.
• Strong organizational skills, attention to detail, and a dependable approach to completing daily tasks.

Compensation

$25.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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