Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a high-tech pharm/biotech organization in Waltham, Massachusetts on a Contract basis. This position supports core accounting operations through invoice processing, cash activity posting, account reconciliation, and expense-related assistance. The ideal candidate is comfortable working across multiple financial tasks, partnering with colleagues, and using Excel and accounting platforms to keep records accurate and current.

Responsibilities:
• Manage accounts payable activities by reviewing invoices, supporting payment processing, and helping maintain accurate vendor records.
• Record cash transactions in a timely manner and ensure entries are properly reflected in the accounting system.
• Reconcile account balances regularly, investigate discrepancies, and help resolve outstanding issues.
• Assist with expense report administration to support accurate documentation and policy compliance.
• Contribute to project accounting and fixed asset tracking to help maintain organized financial records.
• Work closely with internal team members to coordinate daily accounting tasks and meet reporting deadlines.
• Provide support for additional assignments and special projects based on business needs.
• Use Excel and tools such as NetSuite, Concur, and invoice scanning platforms to support efficient financial operations.
• Participate in reporting-related activities associated with the organization’s use of Adaptive as needed.

Qualifications:

• Experience in accounts payable or a closely related accounting support function.
• Ability to reconcile accounts and post cash transactions with strong attention to detail.
• Working knowledge of expense report processing and general financial record maintenance.
• Proficiency in Excel for tracking, reviewing, and organizing accounting data.
• Familiarity with accounting and expense platforms such as NetSuite, Concur, or similar systems.
• Strong communication skills and the ability to collaborate effectively with cross-functional team members.
• Capable of handling multiple priorities and responding to ad hoc assignments in a fast-paced environment.

Compensation

$36.00-$36.00 Hourly

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