Executive Assistant

We are looking for an organized and proactive Executive Assistant to provide high-level support in a Contract position based in San Francisco, California. This role focuses on keeping leadership schedules running smoothly, coordinating complex travel plans, and ensuring meetings are planned and executed efficiently. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:
• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
• Coordinate meeting logistics by securing conference rooms, preparing schedules, and confirming attendance with internal and external participants.
• Support executives with day-to-day administrative needs to help maintain efficiency and organization across competing priorities.
• Monitor travel and meeting changes closely and adjust plans as needed to minimize disruption and keep stakeholders informed.
• Prepare clear and accurate itineraries, meeting materials, and related documentation for executive review.
• Serve as a reliable point of coordination for scheduling matters and travel-related communication across teams.

Qualifications:

• Proven experience supporting senior leaders in an executive assistant or similar administrative role.
• Strong ability to manage complex calendars with a high degree of accuracy and discretion.
• Experience booking and coordinating travel arrangements, including handling last-minute changes.
• Demonstrated ability to organize executive meetings and manage related logistics efficiently.
• Excellent written and verbal communication skills with a detail-focused and effective approach.
• Strong attention to detail and the ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with common business software and scheduling tools used in administrative support roles.

Compensation

$30.00-$40.00 Hourly

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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