Payroll Specialist

Job Title: Payroll & HR Specialist / Payroll Reconciliation Consultant

Location: Onsite in West Mifflin, PA

Schedule: Flexible; approximately 2-3 days per week preferred

Position Overview

Our client is seeking a detail-oriented Payroll & HR Specialist to provide support with payroll administration, payroll reconciliations, and select human resources functions. This role will focus on ensuring payroll is processed accurately, employees are properly set up in the payroll system, labor hours are allocated to the correct entities, and core HR administrative processes are supported.

The ideal candidate will bring experience in payroll processing, payroll reconciliation, and HR administration, with the ability to quickly learn existing workflows, identify discrepancies, and help maintain accurate employee and payroll records.

Payroll Responsibilities

• Observe and learn the company’s current payroll process to understand existing procedures and workflows

• Review payroll transactions and compare them to employee paychecks to identify discrepancies

• Reconcile payroll accounts and investigate differences to ensure payroll accuracy

• Confirm employees are set up properly in the payroll system and that payroll is processed correctly

• Support payroll allocation across multiple entities, ensuring labor hours are assigned accurately

• Review payroll-related records and help maintain accurate reporting and documentation

• Identify payroll process improvement opportunities and recommend corrective actions as needed

• Work within ADP to support payroll review, validation, and processing accuracy

HR Responsibilities

• Assist with core HR administrative tasks during the transition away from external HR support

• Help maintain accurate employee records, onboarding documentation, and personnel files

• Support new hire setup and ensure employee data is entered correctly in relevant systems

• Assist with employee status changes, terminations, and other routine HR updates

• Help ensure HR and payroll information is aligned and properly documented

• Provide general administrative support for HR processes and internal employee communications

• Partner with leadership to support day-to-day HR needs and maintain organized workflows

Qualifications

• Prior experience in payroll processing, payroll reconciliation, payroll accounting, or HR/payroll administration

• Hands-on experience with ADP

• Experience supporting both payroll and HR administrative functions preferred

• Experience in a multi-entity environment strongly preferred

• Strong attention to detail and ability to investigate discrepancies

• Solid organizational, communication, and problem-solving skills

• Ability to work independently, observe current processes, and recommend improvements

• Proficiency with payroll records, employee data management, and related administrative systems

If you are interested in being considered for this payroll position, please apply on the Robert Half website or by using the Robert Half app. Thank you!

Qualifications:

• Experience in payroll processing, payroll reconciliation, payroll accounting, or combined payroll and HR administration.
• Hands-on knowledge of ADP payroll systems and related employee data management tools.
• Background supporting full cycle payroll, including multi-state payroll environments.
• Familiarity with HR administrative work such as onboarding, employee setup, and personnel record updates.
• Experience working in a multi-entity organization is strongly preferred.
• Strong attention to detail with the ability to investigate issues and resolve inconsistencies effectively.
• Solid communication, organization, and independent problem-solving skills.
• Ability to learn established workflows quickly and identify opportunities for operational improvement.

Compensation

$23.00-$26.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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