Business Operations Manager

We are looking for a Business Operations Manager to support financial and administrative operations for a department in Palo Alto, California. This is a Contract position focused on strengthening budget oversight, coordinating operational processes, and helping leaders make informed business decisions. The role combines finance, vendor coordination, staffing support, and project administration in a fast-paced environment. The ideal candidate brings strong judgment, organization, and the ability to manage multiple priorities while maintaining accuracy and compliance.

Responsibilities:
• Lead department budgeting activities, review financial reports for accuracy, investigate variances, and recommend corrections or funding adjustments when needed.
• Prepare recurring and ad hoc performance reports that highlight spending trends, budget risks, cost-control opportunities, and areas of underspend.
• Support workforce administration by tracking staffing levels, assisting with recruitment coordination, and advising leadership on applicable policies and procedures.
• Oversee vendor-related activities, including invoice review, payment coordination, and follow-up to resolve billing issues.
• Manage departmental supplies and inventory, coordinate equipment distribution, and assist with periodic reviews of technology and operational assets.
• Organize department projects by maintaining timelines, arranging meetings, monitoring progress, and ensuring documentation is complete throughout each phase.
• Partner with managers to align operational resources with business needs and promote efficient use of department funds and materials.
• Handle additional administrative and operational assignments as required to support departmental goals.

Qualifications:

• Bachelor’s degree in a related field from an accredited college or university.
• At least 5 years of progressively responsible experience in business operations, finance, administration, or a closely related area.
• Demonstrated ability to build and manage budgets, monitor expenses, and perform variance analysis with a high level of accuracy.
• Experience supporting HR administration, staffing coordination, or recruitment-related processes within an organizational setting.
• Strong knowledge of business operations, fiscal practices, and administrative procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Access, Visio, and Project.
• Ability to prioritize competing demands, solve complex operational issues, and communicate effectively with cross-functional stakeholders.
• Proven skill in planning projects, coordinating resources, and maintaining organized records and reports.

Compensation

$65.00-$75.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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